Digital clutter can be overwhelming, but it’s part of running a business. Here are five tips to help you conquer digital clutter in your business:
Keep a Clean Inbox
A cluttered email inbox can be overwhelming, so make sure to keep your inbox clean by archiving or deleting messages that you no longer need. Use labels and filters to sort incoming messages to their appropriate folders automatically.
Get started with this guide ⬇️
Establish a File Management System
Use a clear and simple file management system that makes it easy to find the documents you need when you need them. Create folders for different categories of documents and keep them organized and updated. Learn more ⬇️
Use a Cloud-Based Services
Store important files and data in the cloud using services such as Dropbox, Google Drive, or OneDrive. This ensures that your files are accessible from anywhere and backed up in case of a hardware failure or employee mistakes.
Find out more about working with Google Drive + teams ⬇️
Routinely Review Your Digital Assets
Review your digital assets, including documents, photos, and videos, and delete or archive anything that is no longer useful. This will free up space in your storage and make it easier to find what you need.
Don’t forget your download folder, that one gets me every time, especially when working with clients.
Better yet, integrate deleting or archiving files as part of your regular processes:
Here are a few examples:
- Deleting raw video as part of your video editing/publishing process
- Deleting client files after xx time [I give my clients 30-days but delete files after a year]
- Deleting uploaded photos/graphics as part of your publishing process
Annual File Clean-Up
And doing an end-of-year [or anytime] clean-out always helps keep your files less cluttered. You can grab my end-of-year cleanup checklist ⬇️ Plus get tips to reset your social media and other important business assets!