Last week I shared how I use scheduling to make the most of my day, now I’m going to share how I set goals and tasks, that feed into my daily scheduling.
As an entrepreneur it is extremely easy to get overwhelmed and lost in the sheer amount of to-dos. It’s also easy to be pulled in many different directions and ideas. Setting up goals and tasks help to keep you to on task.
I think a great technique is to narrow down focus, I highly recommend The Life Coach School Podcast Ep #86: Do Goals. The basic version of this process is:
- Brain Dump: Anything and everything you want or think you want to do
- Narrow down focus, what do you want to work towards in the next 90 days.
- Combine any overlapping or tasks/projects that fit into the bigger overall project
- Write down everything that you need to do to reach your goal/project
- Schedule these tasks out and stick to it!
Personally scheduling out 90 days is too far out. However, I do write out all the projects, pick the focus, and then write out the steps. After writing out the steps I schedule them out for the next month (30 days). You should try doing the 90 days method and then decide what works best for you.
I then schedule out tasks from the above exercise using the below weekly planner page. I print out enough weekly pages for the month. I generally schedule 3 a day. Your number is going to depend on your timeline, other responsibilities and ongoing work. If you are in the very beginning stages or really pushing to get the project done then you will schedule more. For me 3 a day is enough to keep me focused without feeling overwhelmed.
I then write on my weekly calendar any additional appointments that are already scheduled or other to-dos. As tasks and appointments come up I add them to the weekly planner pages. I also write notes of items I may want to explore or research in the future, but are not directly related to what I need to get done in the current week. Again, it’s all about staying focused on the tasks that will get you to your end project or goal.
What tools and tricks do you use to stay on track?